Marking targets and references for cross-references
Cross-references are comprised of a target and a reference. The target is the item or text to which you are referring: the page number, figure, or footnote. The reference is the document text that you use to refer to the page number, figure, or footnote; it often displays as “See page 23.”
You can cross-reference page numbers and chapter numbers, footnote and endnote numbers, caption numbers, graphics boxes, counter numbers, and paragraph and outline numbers. In order to create a cross-reference, you must mark first the target and then the reference. Before you generate a document, the cross-references are represented by question marks. When you generate the document, the cross-reference numbers display. For information about generating cross-references, see “Generating and updating cross-references.”
When a document is published for the Web, page numbering disappears, making marked references unusable. HTML-enabled references let you create a cross-reference that applies to both paper and Web documents by specifying text before and after the reference, rather than specifying just a page number.
For advanced cross-referencing, you can cross-reference a single target with more than one reference type (for example, “See page 23, figure 2”) and one or more targets with the same reference type (for example, “See pages 10, 24, 29”).
In addition, you can change the options for HTML-enabled references to apply a different reference type and include preceding and following text.
To mark a target |  |
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Click at the end of a word or item that you want as the target.
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Click Tools
 Reference Cross-reference. |
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Choose a reference type from the Reference type list box.
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4.
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Type an identifying name for the target in the Select target list box.
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5.
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Click Mark target.
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Clicking within the target text, rather than at the end of a word or item, allows the reference to remain correct if the text moves to a different page.
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If your target is a counter that displays and increments automatically, click before the counter when you mark it.
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Once you have created a target name, you can reuse it for other targets by choosing it from the Select target list box.
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To mark a reference | |
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In a document, click where you want to add a reference.
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Type any introductory text. For example, type “See page” or “See figure”.
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Click Tools
Reference Cross-reference. |
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Choose a target from the Select target list box.
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From the Format list box, choose one of the following:
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Reference — lets you mark a reference for printed documents
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HTML-ena
bled reference — lets you mark a reference for documents intended for the Web |
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Click Mark.
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A question mark (?) displays where you have marked the reference.
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You can cross-reference the same target as often as you want.
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To mark multiple references with one target | |
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1.
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Click at the end of a word or item that you want as the target.
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2.
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Click Tools
Reference Cross-reference. |
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Choose a reference type from the Reference type list box.
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4.
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Type an identifying name for the target in the Select target list box.
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Click Mark target.
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Click in the document where you want the reference to display, and type any introductory text. For example, type “See page” or “See figure”.
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From the Format list box, choose one of the following:
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Reference — lets you mark a reference for printed documents
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HTML-enabled reference — lets you mark a reference for documents intended for the Web
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Choose the target from the Select target list box.
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Click Mark.
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A question mark (?) displays where you have marked the reference.
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For each reference you want to mark, use the same target.
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You can mark multiple targets with one reference type by using the same identifying name. Choose the identifying name from the Select target list box.
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To change options for HTML-enabled references | |
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Click Tools
Reference Cross-reference. |
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Click Options.
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In the Cross-reference options dialog box, choose a reference type from the Reference type list box.
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T
ype text in the Preceding text box. |
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Type text in the Following text box.
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