Generating and updating indexes

After you have marked the entries for an index and defined how the index will look and where it displays, you can generate the index. When you generate an index, the document is searched for index entry markers, and this information is reproduced on the index page in the document. When you generate the index to update it, all existing information is updated.

When you publish an index to PDF, WordPerfect numbers each marked heading or subheading sequentially. The entries display in the PDF as numbered bookmarks in the document.


To generate or update an index

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Click Tools WordPerfect Office onestep Generating and updating indexes Reference WordPerfect Office onestep Generating and updating indexes Index.
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Click Generate.
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In the Generate dialog box, enable any of the following check boxes:
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Save subdocuments — saves changes to subdocuments
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Build hyperlinks — adds hyperlinks from the entries to related sections in the document

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The generated index uses the capitalization of the concordance file, not the capitalization in the document. For example, if you create a “butterfly” entry in the concordance file, and generate the concordance with a document that also includes “Butterfly,” all occurrences of “butterfly” and “Butterfly” are listed under the “butterfly” index heading.

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You can ensure that the index is generated before you save or print a document by clicking Tools WordPerfect Office onestep Generating and updating indexes Reference WordPerfect Office onestep Generating and updating indexes Index, and enabling the Auto Generate check box in the Reference tools dialog box. When you save or print a document, and if you have not generated the reference tools since last saving or printing, a warning is displayed.

Generating and updating indexes