Creating accessible PDF files

If you need to provide recipients with an accessible document, you can create a tagged PDF file. The tags are stored in the PDF file and are used by screen readers, or other assistive technology, to read the document. The document tags provide a logical structure that enables the document to be read in the proper order by the screen reader.

When you create an accessible PDF file, WordPerfect analyzes the document content and automatically applies tags to individual pages, document elements (such as paragraphs), tables, and images. The purpose of these tags is to indicate the intended reading order of each page.

To create an accessible PDF file

WordPerfect Office btnbacktotopproc Creating accessible PDF files
Click File WordPerfect Office onestep Creating accessible PDF files Publish to PDF.
Click Settings.
The Publish to PDF settings dialog box appears.
Click the Document tab.
Enable the Generate tagged PDF check box.
Click the General tab.
Choose the drive and folder where you want to save the file.
Type a filename in the Filename box.
Click Save.
If errors are found in the file, a warning message appears.

WordPerfect Office tip Creating accessible PDF files

You can also view the errors in the generated log file. For more information about log files, see “Publishing to PDF.”
If you add a permission password to a tagged PDF file, you must enable the Enable the copying of text, images, and other contents check box. If this check box is disabled, the PDF cannot be read by a screen reader. For more information about adding passwords, see “Setting passwords for PDF files.”

Creating accessible PDF files