Reviewing documents

If you send the document to multiple reviewers, the annotations of each reviewer are displayed in a unique color. All revisions are displayed as strikeout text (WordPerfect Office pgx strikeout Reviewing documents), and comments are displayed as redline text (WordPerfect Office pgx redline Reviewing documents). However, you can modify the way annotations are displayed. For more information about modifying the display of annotation text, see “Changing the settings for document review and comparison.”


To review a document

WordPerfect Office btnbacktotopproc Reviewing documents
1.
 
Click File WordPerfect Office onestep Reviewing documents Document WordPerfect Office onestep Reviewing documents Review.
2.
 
Click Reviewer.
3.
 
Type your name in the User name box.
4.
 
Type your initials in the User initials box.
5.
 
Open the color picker on the feature bar, and click a color. All changes you make to the document are displayed in the color you choose.
To avoid choosing the same color as another reviewer, view the color selections of other reviewers by choosing their names from the Reviewer list box.
6.
 
Edit the document.
7.
 
Click File WordPerfect Office onestep Reviewing documents Save.
8.
 
Click Close.

WordPerfect Office note Reviewing documents

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You can use all WordPerfect features except Sort to edit a document. Only text editing changes, however, are marked with a color.
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You can edit the additions made by previous reviewers; however, you cannot edit or undo the deletions made by previous reviewers.

To incorporate reviewers’ changes

WordPerfect Office btnbacktotopproc Reviewing documents
1.
 
Click File WordPerfect Office onestep Reviewing documents Document WordPerfect Office onestep Reviewing documents Review.
2.
 
Click Author.
3.
 
Choose a reviewer from the View annotations from list box.
4.
 
Only changes made by the selected reviewer are displayed. To display the changes made by all reviewers, choose All reviewers from the View annotations from list box.
5.
 
Click one of the following:
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Go to previous WordPerfect Office pgx prevbutt Reviewing documents — moves to the previous change
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Go to next WordPerfect Office pgx nextbutt Reviewing documents — moves to the next change
6.
 
Click one of the following:
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Show/hide WordPerfect Office pgx showhide Reviewing documents — displays or hides margin markers
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Display annotations WordPerfect Office pgx displayann Reviewing documents — shows the edited text with or without color markings
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Insert current annotation WordPerfect Office pgx insertch Reviewing documents — incorporates the current annotation
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Insert all annotations WordPerfect Office pgx insertall Reviewing documents — inserts all annotations
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Delete the current annotation WordPerfect Office pgx rejectch Reviewing documents — deletes the current annotation
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Delete all annotations WordPerfect Office pgx rejectall Reviewing documents — deletes all the annotations in the document
7.
 
Save the document.

WordPerfect Office note Reviewing documents

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When moving through the document from change to change, you cannot move through subsections, such as headers, footers, and footnotes.
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If you save a reviewed document in another file format — for example, Rich Text Format (.rtf files) — the document will not be in review mode when you open it. The reviewer’s remarks will be lost because the added text (red) and the deleted text (strikeout) revert to regular text. Therefore, make sure that all changes are incorporated before you save the document to a different file format.

WordPerfect Office tip Reviewing documents

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You can also incorporate a reviewer’s changes in a subdocument by clicking in the subdocument and then clicking the Go to next WordPerfect Office pgx nextbutt Reviewing documents button to move from change to change.

Reviewing documents