Comparing documents
You can compare a current version of a document with an earlier version to see what changes have been made. When comparing documents, you can generate a comparison summary and a list of changes. A comparison summary describes the color and the attributes used to display deletions and insertions. It also lists the number of deletions, insertions, and moves that were made. The list of changes details all of the changes made in the document.
When you compare and review a document, the document that contains the comparison markings is opened in review mode. For more information about reviewing documents, see “Reviewing documents.”
In addition, you can restore a document to the way it was before the comparison.
To compare two documents |  |
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1.
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Click File
 Document Compare. |
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2.
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In the With box, type the folder and filename of the file you want to compare.
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To browse for the file, click the Browse
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3.
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In the Show markings in area, enable one of the following options:
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New document — displays comparison results in a new document
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Current document — displays comparison results in the active document
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Click Compare only.
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To generate a comparison summary | |
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1.
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Click File
Document Compare. |
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2.
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Click Settings
Compare only. |
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In the Document compare settings dialog box, click the Options tab.
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4.
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In the Summary of comparison area, enable one of the following options:
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None — inserts no comparison summary
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Insert at beginning — inserts the comparison summary at the beginning of the document
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Insert at end — inserts the comparison summary at the end of the document
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To generate a list of changes | |
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Click File
Document Compare. |
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2.
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Click Settings
Compare only. |
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3.
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In the Document compare settings dialog box, click the Options tab.
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In the List of changes area, enable one of the following options:
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None — displays no revision list
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Show surrounding context — displays a revision list that details the changes in the context of the document
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Show change only — displays a revision list that includes only the changes made to the document
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To compare and review the differences between documents | |
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1.
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Click File
Document Compare. |
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2.
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In the With box, type the folder and filename of the file with which you want to compare the active document.
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To browse for the file, click the Browse
button. |
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3.
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In the Show markings in area, enable one of the following options:
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New document — displays comparison results in a new document
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Current document — displays comparison results in the active document
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4.
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Click Compare/Review.
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To restore a document | |
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Click File
Document Remove markings. |
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2.
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Enable one of the following options:
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Remove redline markings and strikeout text — restores the current document to its condition before the comparison
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Remove strikeout text only — keeps the markings for added and moved text, but removes markings for deleted text
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Remove document compare deletions only — removes only markings for deleted text
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Remove all document compare markings — removes all markings, insertions, deletions, and moves
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