Using the spelling and grammar checkers
The writing tools let you check your text in many ways.
By using the spelling checker and Grammatik, you can check the spelling and grammar in an entire document, part of a document, or only selected text.
You can manually edit text and then resume checking the spelling.
The spelling checker and Grammatik replace words or phrases in two ways: you can choose a word, or define an automatic replacement for a word. Defining automatic replacement words is useful for words that are regularly misspelled. Automatic replacement words are stored in a user word list file. For more information about user word list files, see “Working with user word lists.”
You can skip a writing error once but flag subsequent occurrences of the problem, or you can skip the error for the rest of the proofreading session.
To check spelling and grammar in a document |  |
|
1.
|
|
Click Tools and click one of the following:
|
|
•
|
Spell checker
|
|
•
|
Grammatik
|
|
2.
|
|
From the Check list box, choose one of the following options:
|
|
•
|
Document
|
|
•
|
Number of pages
|
|
•
|
Page
|
|
•
|
Paragraph
|
|
•
|
Selected text
|
|
•
|
Sentence
|
|
•
|
To end of document
|
|
•
|
Word
|
|
•
|
Text box
|
|
3.
|
|
Click Start.
|
|
•
|
|
The options available vary according to the type of document you are checking.
|
To check selected text | |
|
1.
|
|
Select the text you want to check.
|
|
2.
|
|
Click Tools, and click one of the following:
|
|
•
|
Spell checker
|
|
•
|
Grammatik
|
|
3.
|
|
Click Start.
|
|
•
|
|
By default, Spell checker and Grammatik start checking text automatically.
|
|
•
|
|
By default, the Spell checker and Grammatik automatically begin checking the text. To disable automatic checking, click Options
 Auto start. |
To edit text manually | |
|
1.
|
|
Click Tools and click one of the following:
|
|
•
|
Spell checker
|
|
•
|
Grammatik
|
|
2.
|
|
When Spell checker or Grammatik stops on a word or phrase, click in the document where you want to make changes.
|
|
3.
|
|
Edit the text.
|
To replace an incorrect word or phrase | |
|
1.
|
|
Click Tools and click one of the following:
|
|
•
|
Spell checker
|
|
•
|
Grammatik
|
|
2.
|
|
When Spell checker or Grammatik stops, choose a word or phrase from the Replacements list.
|
|
3.
|
|
Click Replace.
|
|
You can also
|
|
|
Define automatic replacements
|
Click Auto replace.
|
|
Skip an error once
|
Click Skip once.
|
|
Skip all occurrence of an error
|
Click Skip all.
|
|
•
|
|
If Spell checker does not offer replacement words, click Skip or edit text manually in the Replace with box.
|