Understanding document management systems
A document management system is a server-based computer system that lets organizations store and track their electronic documents. In other words, a document management system is a secure central location, or virtual filing cabinet, for electronic documents. It lets you easily search for and retrieve electronic documents and make them available to others.
A document management system can also include tools that make it easy for a group of people to collaborate on the same documents. For example, some document management systems can track and store multiple versions of documents, so that you can track changes and retrieve previous versions.
Understanding document libraries
In some document management systems, the term “document library” is used to refer to the component that lets you access, store, and retrieve your documents. To access documents, you must know where the document library is located on the server. You can obtain this information from your network administrator, who can provide you with the Web address, or URL, of the document library.