Converting merge files

You can convert form documents and data files to regular WordPerfect documents. When a file is converted, it is no longer recognized as a form document or a data file for a merge, and the Merge toolbar is removed. For information about the Merge toolbar, see “Using the Merge toolbar.” You can also convert a table to a data text file.

When you use a data file that is not formatted for a merge, WordPerfect imports and converts it for the merge. You can use the file one time and not save it as a merge file, or you can save the file in WordPerfect format so that you can use it again.

You can also import data in other forms, such as a spreadsheet, database, or text file, into a data text file for a merge. For more information, see “To link or embed spreadsheet data as regular text”, “To link or embed a database as regular text”, and “To link or embed an ASCII delimited text file.”

It is recommended that you use no more than 512 fields per record.


To convert a form document or data file to a regular document

WordPerfect Office btnbacktotopproc Converting merge files
1.
 
Open a data file or a form document.
2.
 
On the Merge toolbar, click Options, and choose Remove merge bar.
One of the following dialog boxes displays:
The file will not be recognized as a merge file — indicates that the active file will not be recognized as a merge form document or merge data file
Data file association will be lost — indicates that the active file will not be recognized as a merge form document and will not be associated with any data file

WordPerfect Office note Converting merge files

 
After the Merge toolbar has been removed, you cannot click Undo to display it again. You need to re-create the merge file.

To convert a table to a data text file for a merge

WordPerfect Office btnbacktotopproc Converting merge files
1.
 
Select a table.
2.
 
Press Backspace.
3.
 
Enable the Convert table contents option.
4.
 
Click OK.
5.
 
Enable the Convert text to merge data file (.dat) option.
If you want to convert the cells in the first row to field names, enable the Use text as first row as field names check box.

Converting merge files