Converting merge files
You can convert form documents and data files to regular WordPerfect documents. When a file is converted, it is no longer recognized as a form document or a data file for a merge, and the Merge toolbar is removed. For information about the Merge toolbar, see “Using the Merge toolbar.” You can also convert a table to a data text file.
When you use a data file that is not formatted for a merge, WordPerfect imports and converts it for the merge. You can use the file one time and not save it as a merge file, or you can save the file in WordPerfect format so that you can use it again.
You can also import data in other forms, such as a spreadsheet, database, or text file, into a data text file for a merge. For more information, see “To link or embed spreadsheet data as regular text”, “To link or embed a database as regular text”, and “To link or embed an ASCII delimited text file.”
It is recommended that you use no more than 512 fields per record.
To convert a form document or data file to a regular document |  |
|
1.
|
|
Open a data file or a form document.
|
|
2.
|
|
On the Merge toolbar, click Options, and choose Remove merge bar.
|
|
One of the following dialog boxes displays:
|
|
•
|
The file will not be recognized as a merge file — indicates that the active file will not be recognized as a merge form document or merge data file
|
|
•
|
Data file association will be lost — indicates that the active file will not be recognized as a merge form document and will not be associated with any data file
|
|
•
|
|
After the Merge toolbar has been removed, you cannot click Undo to display it again. You need to re-create the merge file.
|
To convert a table to a data text file for a merge | |
|
1.
|
|
Select a table.
|
|
2.
|
|
Press Backspace.
|
|
3.
|
|
Enable the Convert table contents option.
|
|
4.
|
|
Click OK.
|
|
5.
|
|
Enable the Convert text to merge data file (.dat) option.
|
|
If you want to convert the cells in the first row to field names, enable the Use text as first row as field names check box.
|