Changing merge options

When you perform a merge, you combine a form document with a data source to form a new set of documents. You can change the default file extensions for merge forms and data files.

Merge options can be changed. For example, you can specify the number of copies to produce for each merged document. WordPerfect lets you separate each merged record with a page break and insert a blank line for each empty field. You can also reset all of the options to the default.


To specify an extension for merge filenames

WordPerfect Office btnbacktotopproc Changing merge options
1.
 
Click Tools WordPerfect Office onestep Changing merge options Settings.
2.
 
Double-click Files.
3.
 
In the Files settings dialog box, click the Merge/Macro tab.
4.
 
Disable the following check boxes:
Use default form file extension on open and save
Use default data file extension on open and save
5.
 
Type an extension in the following boxes:
Use default form file extension on open and save — specifies the file extension for form files. The default is .frm.
Use default data file extension on open and save — specifies the file extension for data files. The default is .dat.

To change merge options

WordPerfect Office btnbacktotopproc Changing merge options

To
Do the following
Specify the number of copies for each merged record
Click Tools WordPerfect Office onestep Changing merge options Merge. Click Options. Type a value in the Number of copies for each record box.
Separate merged documents with a page break
Click Tools WordPerfect Office onestep Changing merge options Merge. Click Options. Enable the Separate each merged document with a page break check box.
Insert a blank line for an empty field
Click Tools WordPerfect Office onestep Changing merge options Merge. Click Options. Choose Leave blank line from the If field is empty in data source list box.
Remove a blank line representing an empty field
Click Tools WordPerfect Office onestep Changing merge options Merge. Click Options. Choose Remove blank line in the If field is empty in data source list box.
Reset merge options to the default
Click Tools WordPerfect Office onestep Changing merge options Merge. Click Reset.

WordPerfect Office note Changing merge options

 
If Reset is disabled in the Perform merge dialog box, all options (envelope, form, and data) are set to the default.

Changing merge options