Associating merge files
Before you can merge documents, you must link a data source filename to a form document. This is called associating a data source. You can associate a data source with a form document, or you can associate a form document with a data file, such as an ODBC data source. The association is always stored in the form document.
If the data source changes, you can associate a different data file. You can also go to an associated form document from its data file or to an associated data file from its form document.
To associate a data file with a form document |  |
|
1.
|
|
Open a data file.
|
|
2.
|
|
On the Merge toolbar, click Go to form.
|
|
3.
|
|
In the Associate dialog box, click one of the following:
|
|
•
|
Select — associates an existing form document
|
|
•
|
Create — creates a new form document
|
|
•
|
|
The association is stored in the form document.
|
|
•
|
|
If there is no associated data file, you can select an existing data file or create a new one. For information about creating a data file, see “To create a data file for a merge.”
|
To associate a form document with a data source | |
|
1.
|
|
Open a form document that has no association with a data source.
|
|
2.
|
|
On the Merge toolbar, click Go to data.
|
|
3.
|
|
Click one of the following:
|
|
•
|
Select — associates a data file
|
|
•
|
Create — creates and names a new data file or form file
|
|
•
|
Address book — associates an address book
|
|
•
|
ODBC — associates an ODBC data source
|
|
You can also
|
|
|
Go to the associated form document
|
Open a data file. On the Merge toolbar, click Go to form.
The associated form document must be open.
|
|
•
|
|
For information about associating an ODBC data source, see “To associate a form document with an ODBC data source.”
|
To associate a form document with an ODBC data source | |
|
1.
|
|
Open a form document that has no association with a data source.
|
|
2.
|
|
On the Merge toolbar, click Go to data.
|
|
3.
|
|
Click ODBC.
|
|
If prompted, log in to the database.
|
|
4.
|
|
Choose a location from the Data source list box.
|
|
5.
|
|
From the Table list box, choose a table in the database that contains the merge data.
|
|
•
|
|
For more information about logging in to an ODBC database, see the online Help for the Microsoft SQL Server ODBC driver.
|